Reimbursement Procedures

According to Business Office policies, reimbursement requests related to travel must be completed within 30 days of the completion of travel. This means that you need to turn in your receipts for reimbursement within about two weeks of your return from your trip.

[Read more about Knox College Policy on Travel, Entertainment, and Business Related Expenses (PDF)]

The Reimbursement Process

The reimbursement process is a three-step process:

1. Submit the appropriate online Reimbursement Request and Report Form:
   • CTA:
     Conference Travel Reimbursement Request, 2024-25
   • R/CW:
     Research/Creative Work Reimbursement Request, 2024-25 
2. Complete and sign a Travel Expense Report Envelope (2024) or a Travel Expense Report Spreadsheet.
   See Instructions for completing Travel Expense Report Envelope.
3. Submit the completed and signed envelope or spreadsheet, with detailed receipts, along with supporting materials (e.g., research reports, papers for conferences, etc.). This should be submitted to
   • Kari Santos (Seymour Library),
   • Becky Canfield (OM 105), or
   • Ole J. Forsberg (OM 105).

Reimbursement requests require approximately two weeks to complete. Funds will appear in the bank account linked to direct deposit of your salary. This will be done through the bill.com company. If you are not already signed up for bill.com, then you will have an opportunity in this process. Note that an email from "bill.com" is a legitimate email... sketchy though it may seem.

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Questions about reimbursement policies and procedures should be directed to Ole J. Forsberg, Associate Dean for Faculty Affairs (x7894), or his awesome Administrative Assistant, Kari Santos (x7248).