Events Planning

Special events allow the College to engage the broader community in the educational and creative efforts of our institution. They showcase the work that goes on here and celebrate the achievements of our faculty, students, staff, and alumni.

A well planned and executed event presents a very personal face to the public, giving attendees an opportunity to feel welcomed and valued by the institution. Especially for donors, prospective students and governmental officials, an event can be a turning point in their decision making process. It is your job as an event planner to help these visitors experience the hospitality that is so much a part of Knox.

These pages will help you define the goals of your event and guide you through the tasks necessary to plan a successful event. Many events will be small, limited in scope and objective. Some will require an event committee. Whether your event is large or small, these pages will guide your decision making and ensure that your event puts the best Knox foot forward.

Download the Planning Guide & Checklist.

Download the VIP Itinerary & Checklist.

Other Useful Resources

• Special Events: Planning for Success by April L. Harris. 1998. Available from the Council for the Advancement and Support of Education. Provides helpful advice and checklists for planning an event.
• Etiquette and Protocol: A Guide for Campus Events by April L. Harris. 1999. Available from the Council for the Advancement and Support of Education. Provides useful information on hosting dignitaries and navigating the nuances of etiquette and academic protocol.
• Events: A newsletter for campus conference and events planners. Magna Publications. A monthly publication full of new ideas, helpful suggestions, and case studies.
• Minors on Campus Policy: If you are having an event on campus in which minors are expected to be present, be sure to review Knox College's Protection of Minors Policy.