Photo & Video

The photographers and videographers in the Office of Communications serve to capture and share the Knox experience with the College's many constituents.

How We Work

With more than 100 student clubs and organizations, 60+ academic departments, 1,050 students, and more than 300 faculty and staff, there are a lot of events and campus life activities to cover with photo and video. Our dedicated photographers and videographers spend a good deal of time walking the Knox campus each week looking for photo opportunities—think cute squirrel shots—but they also have deadlines to meet.

As with any communications project, the more time we have to plan and schedule projects, the happier everyone is with the results. But we do recognize that events pop up from time to time that need to be covered, so always let us know if you see something that's worth documenting.

How We Can Help

Between our staff members and students, we can provide a wide-range of photo and video coverage. But we still need plenty of time to plan—and that includes brainstorming and/or storyboarding photo or video shoots, scheduling people, planning for equipment needs, and more.

Here are a few guidelines to follow to ensure quality coverage:

Photography

• At least 1 week's notice is ideal for photo coverage of an event. 
• Allow 2-4 days for photo editing before receiving final files.
• Allow at least 2 weeks to plan a photo shoot.
• We'll do our best to handle last-minute requests.

Videography

• Please give as much notice as possible, or at least contact us 1 to 2 weeks prior to production.
• Allow at least 3 to 4 weeks of production time.
• Week 1: concept discussions, storyboarding, and script preparation
• Week 2: location scouting & discussion, interviews (if needed), script developed and finalized.
• Week 3: production
• Week 4: production (if necessary), editing, viewing and approval of rough cut, final editing.

How You Can Help

Here's the thing about photos and videos—they don't look like they're difficult to produce, but they are far more complicated than you may think. Which is why we need you to work closely with us.

Let us know early if you think there's a class or event that needs to be covered, so that we can ensure proper coverage. (See our timelines above.) If you're simply thinking about a video, get in touch with us as soon as you can so that we have enough time to brainstorm and storyboard the projects. And don't be shy—how else would we get our terrific pictures of students playing in the snow?

All photographs and videos taken for the Knox College website, publicity, or publications are the property of the College. This includes photos or videos contracted with outside vendors, unless otherwise stated in a written contract. This also includes photographs or videos taken by faculty, staff, and student workers. For example, photos/videos shot by students working for the Office of Communications during their working hours are the property of the College. Students may use the photos/videos they shoot for their portfolio, but may not sell or otherwise claim ownership of the media. Likewise, photos/videos taken by alumni relations staff or student ambassadors during a Knox Club event are the property of the College.

Requests for copies of photographs taken by the College will be honored, subject to the requestor's acknowledgement that such photos are for personal or portfolio use only and will not be used for commercial purposes or sold.

More about the College's media policies.

Photo Credits

In general, the website and most publications do not include credits. When credits are used in College publications, however, photo credits to individual photographers will be included in the form of "Name of Photographer." When photos are supplied to external organizations, such as ACI or ACM, photo credits to will be included in the form of "Knox College/Name of Photographer."

Drones on Campus

Unmanned aircraft systems (UAS), commonly referred to as "drones," offer opportunities to advance the College and its teaching, research, and service mission. To address issues of safety, privacy, and compliance with applicable laws and Federal Aviation Administration regulations when it comes to the use of drones on the Knox campus, any College employee, student, vendor, visitor or other third party who seeks to operate a UAS on or above College property (interior or exterior) or at a College-sponsored event (both indoors and outdoors) must obtain advance approval from Department of Campus Safety. Any operation that is not approved in advance is prohibited.

Read the College's policy on drones (PDF).